Better application management of scholarships, grants, awards, and more.
Informing recipients about their scholarship award is a pivotal moment that deserves thoughtful communication. A well-crafted "Scholarship Awarded" letter conveys appreciation while maintaining professionalism.
Below, we’ll share everything you need to know about crafting a scholarship awarded letter including what should be in it. We’ll also share an example of what to write. Let’s jump in!
What Goes Into a 'Scholarship Awarded' Letter?
It all starts with a warm welcome! Your salutation sets the tone for the entire letter, so personalizing it is essential. Address the recipient by their full name - and spell it correctly! This simple gesture shows you value the individual, and are genuinely excited to share this good news.
Next, express your congratulations in a warm and personalized manner.
I.e. don’t use a generic phrase like "Congratulations on receiving the scholarship."
Instead try something more tailored, such as "We are thrilled to congratulate you on your exceptional achievement in earning the [Name of Scholarship] Scholarship."
Shining a Spotlight: Announcing the Award
In this section, clearly state the name and details of the scholarship the recipient has been awarded. Provide any relevant information about the scholarship, such as its purpose, sponsor, significance, etc... This helps the recipient fully understand and appreciate what they have received.
Additionally, mention specific achievements or qualities that led to them being selected for this award. This reinforces the recipient's sense of accomplishment while validating the hard work they’ve put in. It also serves as a reminder of the criteria the selection committee values, encouraging the recipient to continue excelling in those areas.
A Gesture of Gratitude
Express your gratitude for the opportunity to recognize the recipient's achievements through this scholarship. This sentiment conveys that the award is not merely a transaction, but a shared privilege and honor for both the giver and the recipient.
Furthermore, recognize the selection committee/organization responsible for evaluating and selecting the scholarship recipients. Acknowledging the evaluators demonstrates respect for the process and the individuals involved, in turn fostering a sense of community and shared purpose.
Outlining the Next Steps: Essential Details
Provide clear information about the scholarship amount or benefits the recipient will receive. The idea is to ensure the recipient fully understands the scope of the award, and can plan accordingly.
Additionally, include any additional instructions/requirements the recipient must fulfill to claim and/or maintain the scholarship.
This could include:
- Deadlines,
- Forms to complete, or
- Necessary actions
Providing these details upfront prevents confusion ensuring a smoother transition for the recipient.
Striking the Right Chord: Mastering Tone and Language
When crafting a scholarship awarded letter, the tone and language you use can play a crucial role in conveying the right message while leaving a lasting impression on the recipient.
Positivity and Professionalism: A Winning Combination
Maintaining a positive and professional tone is essential here. Being positive conveys genuine excitement and celebration for the recipient's achievements. This helps foster a sense of pride and motivation. At the same time, a professional tone ensures the letter is taken seriously and reflects the credibility of your organization.
Clarity is Key for Effective Communication
Using clear and concise language is critical if you want to ensure your message is easily understood by the recipient. Avoid ambiguous or convoluted phrases. These can confuse or distract from the main purpose of the letter. Be simple and direct.
Your Letter Should be a Jargon-Free Zone
Remember, your scholarship awarded letter is intended to celebrate their achievement and provide essential information, not to showcase your command of technical vocabulary. This is why we recommend straightforward language. This way, the recipient can fully comprehend and appreciate the content of your letter.
Give it a Personal Touch
While maintaining professionalism is crucial, a scholarship awarded letter should also have a personal touch that makes the recipient feel valued and appreciated.
Opening the Door to Dialogue
Encourage the recipient to share their feelings or thoughts about receiving the scholarship. A simple invitation like this provides a sense of connection and engagement. When you allow the recipient to express their gratitude, excitement, or any other emotions they may be experiencing you can also generate an open and welcoming space for dialogue. It also demonstrates that their perspective and experience truly matter.
Extending a Helping Hand
We also recommend giving them a way to reach out for further information or assistance. This gesture not only shows your commitment to supporting their success, but also acknowledges that they may have questions or concerns that require additional guidance.
Provide relevant contact information or indicate the appropriate channels for seeking assistance. This way the recipient feels supported throughout their journey.
When you incorporate personal touches like this, you transform the scholarship awarded letter from a mere formality into a meaningful and engaging experience.
Leaving a Lasting Impression: Crafting the Perfect Closing
The closing section of your letter provides an opportunity to reinforce the significance of the achievement. Hopefully, it leaves the recipient with a positive and memorable impression as well.
Celebrate the Success Again
Before concluding the letter, reiterate your congratulations. This repetition not only emphasizes the importance of their accomplishment, but also serves as a final affirmation of your organization's recognition and support.
A Gracious Farewell
Include a polite and sincere closing statement that reflects the tone and sentiment of the entire letter.
Phrases such as "Best wishes for your future endeavors" or "We look forward to witnessing your continued success," convey a genuine interest in the recipient's growth and development beyond the scholarship award.
Offer a Helping Hand One More Time
Finally, provide contact information for any inquiries the recipient may have. This could include the name, email address, and phone number of a designated point of contact within your organization. Offering this information demonstrates your willingness to help this be a smooth and seamless experience for the recipient.
Crafting the perfect closing section not only leaves a lasting impression, but sets the stage for a positive and supportive relationship between your organization and the scholarship recipient too. With a well-executed closing, you solidify the significance of the achievement, and pave the way for their future success.
Don’t Forget to Proofread Before Sending!
Before sending out your scholarship awarded letter, it's crucial to dedicate time and attention to proofreading and finalizing your document.
Clarity and Correctness: The Hallmarks of Excellence
We can’t over-emphasize the importance of proofreading for clarity and correctness. A letter containing errors/inconsistencies can detract from your message. It also diminishes the overall impact of the achievement you're celebrating.
Take the time to carefully review your letter. Make sure your language is clear, concise, and easily understandable. Remember - remove ambiguous phrases or complex terminology that may confuse the recipient.
Attention to Detail: Catching Every Mistake
Double check it for grammatical errors, typos, and formatting issues as well. Even the smallest mistake can undermine the intended professionalism of your letter and leave a negative impression.
Look for spelling errors, incorrect punctuation, inconsistent capitalization, etc... Pay close attention to details such as proper names, scholarship titles, and numerical values too.
We also recommend ensuring the formatting of your letter is consistent and visually appealing. Check for things like spacing issues, alignment problems, and font inconsistencies. These can detract from the overall presentation.
An Example of a 'Scholarship Awarded' Letter
Below is an example you could use for your scholarship program. Notice that we used many of the same elements we suggested above in our example.
Dear John A. Doe,
It is with great pleasure that we warmly congratulate you on your exceptional achievement in earning the Webster’s Oxford Scholarship. (Warm welcome)
This prestigious scholarship recognizes outstanding students who have demonstrated remarkable academic excellence, leadership skills, and a commitment to community service. Your dedication and passion truly set you apart from the applicant pool. (Award Announcement)
We are grateful for the opportunity to support your educational journey through this scholarship. Additionally, we extend our sincere appreciation to the selection committee for their diligent efforts in identifying exceptional candidates like yourself. (Gratitude gesture)
The Webster’s Oxford Scholarship provides a generous award of [Scholarship Amount] to be applied towards your tuition and educational expenses. To claim your scholarship, please complete the enclosed form and submit it by [Deadline] to the Office of Financial Aid. (Outlining the Next Steps: Essential Details)
We encourage you to share your thoughts and excitement about receiving this honor. Our team is here to support you and answer any questions you may have throughout this process. Please feel free to contact [Contact Name] at [Email] or [Phone Number] for further assistance. (Going the Extra Mile: Adding a Personal Touch)
Once again, we extend our heartfelt congratulations on this remarkable achievement. We have no doubt that you will continue to excel and make valuable contributions to your academic community and beyond. Best wishes for a bright and successful future. (Leaving a Lasting Impression: Crafting the Perfect Closing)
Sincerely,
Carla Winter
Head of Operations
Awesome Scholarships For Students Inc.
Embrace the Opportunity: Crafting a Meaningful Legacy
Crafting a "Scholarship Awarded" letter serves as a powerful tool to celebrate achievement, foster connections, and inspire future success. We hope this post helps you create a letter that not only conveys the significance of your award, but also leaves a lasting positive impression on the recipient.
